Example Of Letters

Letters of Inquiry

A letter of inquiry asks someone for specific information. In some cases, such as a request for promotional material, the recipient will have a clear interest in responding to your letter. In other cases, such as a request for specific information on a product, the recipient may or may not be as motivated to respond quickly. Consequently, always make the tone of the letter friendly and make it easy for the recipient to identify and provide the information you need.

Follow this format in writing a letter of inquiry :

1. In the first paragraph, identify yourself and, if appropriate, your position, and your institution or firm.
2. In the second paragraph, briefly explain why you are writing and how you will use the requested information. Offer to keep the response confidential if such an offer seems reasonable.
3. List the specific information you need. You can phrase your requests as questions or as a list of specific items of information. In either case, make each item clear and discrete.
4. Conclude your letter by offering your reader some incentive for responding.

The following letter of inquiry is written by a computer programmer requesting specific information about an upcoming release of a software product.

Example Of Inquiry Letter

Order Letter

Order letter / Placing order is a document or letter that confirms the details of a purchase of goods or services from one party to another. Example when we will buy some product in a company, we must send order letter for request that product and when the recipient in that company receives this letter, they will process the order and send the product.

An Order Letter is the one that is written by the person/company placing the request of purchase from another company. This letter comes into action only when a detailed study of the desired product has been done in the market and based on promised service, quality and price of the product, a decision for a purchase has been made.

An Order Letter should be drafted very carefully as it needs to pen down all the terms and conditions of the purchase for the benefit of both involved parties.

 Example Of Order Letter

Complain Letter

When you are trying to resolve a complaint against a company, the first step should always be to discuss your concerns with a representative of the business.  Try to speak with the manager or owner, and follow up by sending a certified letter confirming all the details of your conversation.  Request a return postal receipt so that you will have proof of the letter’s delivery; and keep records of all communications between yourself and the business, including phone calls, letters, faxes or e-mails.

 Example Of Complain Letter

Application Letter

Write job application letters that identify a specific area of employment, summarize your qualifications for the job, refer to an enclosed resume, and request the next step of the application process, usually an interview.

Application letters are usually just one page and consist of three sections:

1. Front matter. State that you are applying for a specific job title or field. Also mention the person who referred you or told you about the job. If you learned of the job from an advertisement, mention that.
2. Body. Explain specifically why you are qualified for the job. Describe education and work experience and any other activities that display relevant talents, such as foreign-language proficiencies and leadership or supervisory experience.
3. End matter. Refer to your enclosed résumé and express your desire for an interview, stating when and where you will be available for one. In addition, invite further inquiries, and state how you can be contacted.Following is an example of an application letter.

 Example Of Application Letter

Memo

Memo is short for memorandum, a document or other communication.

 Example Of Memorandum

Source : 

• http://www.gunadarma.ac.id
• http://consumer.georgia.gov/consumer-services/sample-complaint-letter-to-send-to-a-business

Poetry

WHERE CAN I LIFE
By Aslam Yusuf

 I runway from my life
Hope that i can find the paradise
But i think it so hard
I am going to the hell
Maybe i take a wrong way
But no way back to star again
My distination still so far
And too fast if i think to going home
I just wanna do
Work for life not life for work
just wanna find the new place
Where can i life
All i wanna want
Where I can get the better life
For anything that i do
I wanna make it true
Sometime i feel so alone
And no one here to tell
I am finally now believe the feel
Couse it so hard
Couse it's so far
This is my time to change my word from the pain

Source : http://www.lokerpuisi.web.id/2011/11/puisi-bahasa-inggris-populer.html
               http://www.gunadarma.ac.id

Assignment For English Business

Definition Of English Business

Business English is English language especially related to international trade. It is a part of English for Specific Purposes and can be considered a specialism within English language learning and teaching; for example, the teachers' organisation IATEFL has a special interest group called BESIG. Many non-native English speakers study the subject with the goal of doing business with English-speaking countries, or with companies located outside the Anglosphere but which nonetheless use English as a shared language or lingua franca. Much of the English communication that takes place within business circles all over the world occurs between non-native speakers. In cases such as these, the object of the exercise is efficient and effective communication. The strict rules of grammar are in such cases sometimes ignored, when, for example, a stressed negotiator's only goal is to reach an agreement as quickly as possible. (See linguist Braj Kachru's theory of the "expanding circle"). 

Business English means different things to different people. For some, it focuses on vocabulary and topics used in the worlds of business, trade, finance, and international relations. For others it refers to the communication skills used in the workplace, and focuses on the language and skills needed for typical business communication such as presentations, negotiations, meetings, small talk, socializing, correspondence, report writing, and so on. In both of these cases it can be taught to native speakers of English, for example, high school students preparing to enter the job market.

Types Of English Letter

Sales Letters

Typical sales letters start off with a very strong statement to capture the interest of the reader. Since the purpose is to get the reader to do something, these letters include strong calls to action, detail the benefit to the reader of taking the action and include information to help the reader to act, such as including a telephone number or website link.

Order Letters

Order letters are sent by consumers or businesses to a manufacturer, retailer or wholesaler to order goods or services. These letters must contain specific information such as model number, name of the product, the quantity desired and expected price. Payment is sometimes included with the letter.

Complaint Letters

The words and tone you choose to use in a letter complaining to a business may be the deciding factor on whether your complaint is satisfied. Be direct but tactful and always use a professional tone if you want the company to listen to you.

Adjustment Letters

An adjustment letter is normally sent in response to a claim or complaint. If the adjustment is in the customer’s favor, begin the letter with that news. If not, keep your tone factual and let the customer know that you understand the complaint.

Inquiry Letters

Inquiry letters ask a question or elicit information from the recipient. When composing this type of letter, keep it clear and succinct and list exactly what information you need. Be sure to include your contact information so that it is easy for the reader to respond.

Follow-Up Letter

Follow-up letters are usually sent after some type of initial communication. This could be a sales department thanking a customer for an order, a businessman reviewing the outcome of a meeting or a job seeker inquiring about the status of his application. In many cases, these letters are a combination thank-you note and sales letter.

Letters of Recommendation

Prospective employers often ask job applicants for letters of recommendation before they hire them. This type of letter is usually from a previous employer or professor, and it describes the sender’s relationship with and opinion of the job seeker.

Acknowledgment Letters

Acknowledgment letters act as simple receipts. Businesses send them to let others know that they have received a prior communication, but action may or may not have taken place.

Cover Letter

Cover letters usually accompany a package, report or other merchandise. They are used to describe what is enclosed, why it is being sent and what the recipient should do with it, if there is any action that needs to be taken. These types of letters are generally very short and succinct.

Letters of Resignation

When an employee plans to leave his job, a letter of resignation is usually sent to his immediate manager giving him notice and letting him know when the last day of employment will be. In many cases, the employee also will detail his reason for leaving the company.

Parts Of Letter

Letterhead - Stationary printed at the top of the page including the company name, logo, full address, and other elements such as trademark symbols, phone & fax numbers, and an e-mail.

Dateline - The date is the month (spelled out), day, and year. If you are using Microsoft Word, click - Insert, then Time and Date. Press Enter four times after the date. 

Letter Address - The complete address of the recipient of the letter. The letter address usually includes the personal title (Mr., Mrs. etc.), first and last name followed by the company name, street address, city, province, and postal code. Press Enter twice after letter address.

Salutation - The word Dear followed by the personal title and last name of the recipient (Dear Mr. Smith). Press Enter twice after the salutation.

Body - The text that makes up the message of the letter. Single-space the paragraphs and double-space between the paragraphs. Press Enter twice after the last paragraph. 

Complimentary closing - A phrase used to end a letter. Capitalize only the first letter. If there is a colon after the salutation, there must be a comma after the complimentary close. Press Enter four times (or more) after the complimentary close to allow for a written signature.

Name and title of writer - Type the first and last name of the sender. The sender's personal title (Mr., Ms., Dr., etc) should be included. Use a comma to separate the job title if it's on the same line as the name. Do not use a comma if the job title is on a separate line. Press Enter twice after the name or title.

Style Of Business Letter

Block Letter Format : The common block letter format is formatted with all of your text flush with the left margin. Paragraphs are doubled spaced and all line text single spaced. The margins are a standard word processor setting of one inch. (see the image of Block Letter Format).

Semi-block Letter Format : For the semi-block, the only difference between the semi and alternative block is as opposed to have the body text justified left, the first line of each paragraph is indented.

Alternative Block Letter Format : The alternative block letter format moves the return address, date, closing, name, title and signature to the left side of the page.

Simplified Letter Format : This format takes the same properties of the block letter with one exception, the greeting or salutation is eliminated. This is a helpful format when you don’t know the recipient’s gender is male or female, or Mrs. or Miss.

Source :           www.gunadarma.ac.id

                        http://englishplus.com/grammar/00000150.html

Harapan Yang Tak Jadi Kenyataan

Dalam kehidupan yang singkat ini terkadang kita sering merasakan ketidakadilan, dimana sesuatu yang dianggap menguntungkan selalu didahulukan dari pada memikirkan akibat yang akan terjadi setelahnya. Padahal belum tentu sesuatu yang dianggap menguntungkan tersebut dapat bermanfaat bagi orang banyak. Seringkali keuntungan itulah yang membuat kehidupan menjadi tidak seimbang. Terlebih lagi keuntungan untuk kepentingan diri sendiri.

Sewaktu kecil saya pernah dinasehati oleh kedua orang tua tentang indahnya berbagi. Hingga saat ini kalimat tersebut masih melekat kuat dalam hati dan pikiran diri. Kalimat yang sekiranya memang terdengar biasa bagi sebagian orang, namun bagi diri saya kalimat itulah yang akan selalu menjadi semboyan hidup. “ Dengan berbagi hidup akan lebih berarti” kurang lebih kalimat itulah yang selalu memotivasi hidup ini.

Umurku 21 tahun, saya dilahirkan di daerah Bandar Lampung. Daerah yang juga dijuluki sebagai kota gajah ini juga merupakan tempat kelahiran ibuku. Saat ini saya bertempat tinggal di Bekasi bersama dengan kedua orang tua. Saya memiliki seorang adik perempuan berumur 19 tahun. Kami hanyalah 2 bersaudara. Setelah lulus dari SMA, adik saya memilih untuk menuntut ilmu di Universitas Negeri di daerah Lampung, sehingga menuntut ia untuk tidak tinggal bersama ayah dan ibu.

Hobi saya ialah bermain bola dan Badminton. Sesekali saya juga menyukai berenang, yang juga merupakan olahraga kesukaan adik saya. Oleh karenanya sebelum ia pindah ke kampung halaman, setiap hari minggu kami selalu pergi berlibur bersama keluarga dengan mengunjungi gelanggang renang yang dekat dengan rumah kami. Hal ini pula yang selalu mengingatkan saya tentang adik saya, sehingga seringkali membuat saya merasa kangen dengannya.

Ada satu hal yang menarik yang pernah saya alami semasa saya bersekolah pada jenjang SMA. Pada saat itu saya sedang mengikuti pelajaran fisika. Kami belajar sebagaimana biasanya, sampai ada sesuatu yang sempat menghentikan aktifitas belajar mengajar. Di sekolah, kami dididik untuk senantiasa berdisiplin. Disiplin tentang cara berpakaian, tepat waktu, tanggung jawab terhadap pekerjaan rumah, dsb. Ibu guru telah menyadari bahwa sebagian muridnya tidak menggunakan dasi dan tidak mengerjakan pekerjaan rumah. Akhirnya beliau menegaskan kepada muridnya yang tidak berpakaian lengkap serta tidak mengerjakan pekerjaan rumah untuk berlari mengitari lapangan sekolah sebagai hukuman atas ketidakdisiplinan tersebut. Saya pun ikut berlari bersama kawan – kawan yang tidak mengerjakan pekerjaan rumah. Saya sangat malu karena kami ditertawakan oleh murid – murid kelas lain yang melihat kami sedang dihukum dilapangan. Hal inilah yang membuat saya menjadi termotivasi untuk selalu bersikap disiplin serta bertanggung jawab.

Setiap pekerjaan pastilah memiliki tanggung jawabnya masing – masing. Pekerjaan yang paling saya kagumi ialah menjadi pengemudi pesawat terbang atau yang biasa disebut sebagai pilot. Sewaktu kecil saya sempat memikirkan tentang bagaimana caranya menerbangkan suatu benda yang bobotnya sama sekali tidak ringan namun dapat melaju di udara seperti halnya burung.

Sudah pasti seorang pilot mengemban tanggung jawab yang berat terhadap keselamatan orang banyak. Oleh sebab itu untuk menjadi seorang pilot tidaklah mudah dan juga memerlukan biaya yang cukup mahal. Perlu adanya pelatihan dan pendidikan dalam waktu yang lumayan lama untuk bisa memahami instruksi – instruksi kendali mesin yang terpasang pada burung besi tersebut. Seiring berjalannya waktu entah mengapa harapan saya sewaktu kecil apabila dibandingkan dengan saat ini sudah semakin berkurang. Ingin menjadi seorang pilot bukanlah prioritas dalam hidup, namun cita – cita yang mulia tersebut akan selalu saya ingat dan tak akan pernah saya lupakan. (Pak Sastro)

Sumber : www. gunadarma.ac.id